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What is a Landlord Gas Safety Certificate? It is important to understand your responsibilities as a landlord with regards to gas safety. Landlords are required to comply with the Gas Safety (Installation and Use) Regulations 1998. Gas Safe registered engineers must examine your flues and appliances at least once a year. You should also provide the gas safety record to every tenant. What is a gas safety certificate? Gas Safe registered engineers issue a landlord gas safety certification to the owner following an inspection to ensure safety. The document should contain all the details regarding the properties gas pipework and appliances that have been checked for safety. Landlords are legally accountable to ensure that all these items are in good functioning order and give their tenants copies of the completed document. The law requires that every landlord has their property checked and receive a new gas safety certificate every 12 months. However, the regulations require landlords to plan their inspections no more than one month before the date on which their current certificate is due to expire. This will prevent any coverage lapse and gives the best protection for their tenants. To get a gas safety certificate for your landlord you must get an Gas Safe registered engineer to visit the property. This engineer will carry out an inspection of all gas appliances and installation pipework in the property. The engineer will also test each appliance's emergency controls. If any appliances are found to be hazardous the engineer will advise you on the correct repair work required to bring them up to standards and issue an updated gas safety certification. If the tenant is refusing to permit access to the inspection, the landlord may try to convince them to allow access by sending a clearly written letter that explains why they should have the checks done and what happens if they don't allow them access. If this doesn't work the landlord might think about initiating the eviction process by delivering a Section 21 notice. As landlord, you are required to provide your tenants with a copy of the completed Landlord Gas Safety Record within 28 days of each check that is carried out. The record should be provided to both existing tenants and any new tenants, before they move into the property. Additionally, you must also keep a copy of the lease for two years. What is a tenant gas safety certificate? Generally speaking, landlords must ensure that all gas appliances in their properties are regularly tested by a Gas Safe registered engineer. This is a legal requirement, and the costs can vary between PS60-PS120 depending on what's included in the check. The engineer will issue an CP12 to the landlord after the inspection. The CP12 is required to be handed out to tenants within four weeks after the test has been completed. This document is a record that must be kept by the landlord for two years following the date of the initial inspection. It's recommended to store them online to reduce waste. Landlords should also ensure that they have access to the property to conduct the annual gas and service security checks. The law states that if a tenant refuses access, the landlord has to use reasonable measures to gain entry and complete the check. It is possible to contact the tenant in writing, ask them to contact an engineer directly and make repeated requests for entry. It can also include calling the local council, who may be able send an official circular to explain the importance of granting access for safety and maintenance checks. If a tenant is still refusing to give access, the landlord should consider initiating the process of expulsion. While this should be considered a last resort but it is legal right for the landlord to evict a tenant who refuses to cooperate with essential security checks. This can be a complicated process, so landlords must consult with a lawyer prior to making a decision. The landlord is accountable to provide gas appliances, pipes and flues for tenants. This applies even if the property is completely or partially sub-leased by the landlord to third parties. However, the original landlord and anyone who is acquiring responsibilities through contractual arrangements must cooperate, with a clear allocation of responsibilities, to ensure that the statutory requirements are fully met. It is important to determine whether a landlord has hired an agent managing their rental properties. They should also ask who is responsible for organizing gas safety tests. Certain agents will be responsible for this, but it's worth checking with the agency in advance to ensure you are covered. What is a sub-let gas safety certificate? If a landlord leases their property, they must ensure that the property is safe for those who live there. Gas safety certificates show that all gas appliances and flues have been examined by a licensed engineer and deemed safe. It's the responsibility of the landlord to ensure that they receive their gas safety checks done every year and that copies are handed over to the tenants who live there. The checks must be carried out by a registered Gas Safe engineer, and the CP12 form should contain their ID number and a date of the issue. The landlord is also required to give tenants a copy the gas certificate within 28 working days after the completion of any checks. The landlord must also give a copy of CP12 to any new tenants prior to their move into. There are exceptions to this rule however, when the property is used for short-term rentals like student housing or holiday cottages. It's an ideal idea to include details of these exemptions in your tenancy agreement, as it could save you a lot of stress and legal issues in the future. If a landlord determines that any of their flues or appliances are unsafe during the process of an inspection, they should arrange for them to be repaired as soon as they can. This could mean the removal and reconnection of the gas supply. Landlords are accountable for ensuring that their gas engineers are Gas Safe registered, and must check their identity by looking at their identification card prior to carrying out any work. Despite the exemptions discussed above, the regulations governing gas safety checks for landlords and landlords are extremely strict and must be adhered to. If the landlord is found to not comply with the regulations they could face prosecution and could face fines and even jail sentences for the party who committed the offense. Total Landlord is here to help you if you're a landlord who needs to arrange an inspection of gas safety. Gas Safe engineers can visit your property to carry out an extensive inspection and issue the CP12 certificate. We offer competitive rates and same-day service for emergencies. For more information, give us a an email or call us on our website today. What is an annual gas check? You are legally obliged to conduct an annual gas safety check each year, if you lease the entirety or a portion of your home. This includes checking your boiler as well as any other gas appliances, including pipes, flues and fittings and fixtures that use or exhaust gases. A trained Gas Safe engineer will inspect your property and make sure everything is up to date and safe. They will examine the gas appliances and flues and look for indications of carbon monoxide poisoning or leaks. They will also make sure that the gas supply is on and that the gas meter has money on it. It is a good idea to provide your tenants with an original copy of the gas safety record after the inspection and check was completed. It must be provided to any existing tenants within 28 days, and to any new tenants prior to when they move into the property. It is also recommended to keep an original copy of the gas safety record for yourself and any agents you hire. Landlords are accountable for arranging and paying for gas safety inspections and certificates for their properties. If the tenant refuses to allow the check or maintenance work to be carried out it is your responsibility to take'reasonable steps' to gain entry. This could include sending a clearly written letter explaining why you need access to the property and what the security checks will be. If the tenant still refuses the request, you may want to consider initiating the Section 21 eviction process. Your annual gas safety check is covered by your Hometree landlord insurance policy. You don't need to worry about arranging it in a separate manner, or when you will have to do it. You can be confident that our team will be there to help you if you're looking to change your policy information or renew your policy. For more information on our insurance for landlords you can visit the Hometree website. You can also enroll for a free quote to learn more about what's included and how much you'll have to pay. Our no price hike promise guarantees that your annual premium will not rise more than the rate of inflation for the first year.